COSCUP 2025 Call for Participation, 議程軌與攤位即日起開放申請
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COSCUP 2025的社群議程／攤位即日起開始接受申請，社群議程於3月22日截止申請，社群攤位於6月10號截止。請有興趣在今年與我們共襄盛舉的社群把握機會！
👉 申請加入
社群議程
大會提供開源專案或社群場地與行政協助，您可以在活動期間舉辦關於任何開源議題的討論、座談、工作坊等。
重要日期
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2025/02/22 社群招募表單 Open
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2025/03/01 社群招募說明會
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2025/03/22 社群議程截止申請
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2025/04/05 公布COSCUP 2025合作社群名單
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2025/04/19 正式徵稿開始
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2025/05/10 正式徵稿截止
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2025/06/24 公佈通知所有錄取及未錄取稿件
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2025/08/09-2025/08/10 COSCUP 2025
參與方式與注意事項
議程可利用時段
主辦社群可利用之時段預設為一日，約 3-6 小時左右。歷年來 COSCUP 演講教室及時段皆供不應求，因此我們不希望資源浪費。申請此案代表您承諾將充分利用所配發的議程空間。排設議程時，每段議程時間長短、是否有休息時間等，由主辦社群自由決定。主辦社群需在約定時限前完成議程表安排。
如果您沒有信心稿件能填滿全天議程，請與其他社群共同申請，或在申請書上註明希望 COSCUP 協助配對，我們會盡力而為但無法保證。
議程管理系統及共同徵稿流程
大會會建置議程管理系統（Pretalx），所有議程內容需匯入以出現在大會議程表。
預設會安排各社群共同徵稿，若貴社群有其他安排請務必在申請加入時額外提出。
您需要在申請加入時提供徵稿時所希望收集的資訊（例如希望有哪類稿件、有沒有特殊欄位等等），大會將統整後一併發佈徵稿消息及表單。
現場紀錄
大會需要貴社群安排人力共同參與現場紀錄。現場工作人員務必協助確保講廳內的錄影器材持續運作、正確錄製影片。會後會預留人力依據指南協助剪輯影片。
影片將以 CC BY 4.0 授權釋出。如果特定講者要求不可錄影或直播，請謹慎考慮是否收納，並與大會溝通後方可收入議程。
大會僅能運用有限資源及人力協助做現場紀錄，無法擔保能為每位每場議程拍照或錄影，如有需求請社群自行派員協助拍攝。
協調人與必備工作人員
請在申請時填上兩位社群成員的姓名與聯絡方式，作為此社群在大會期間議程的協調人。在申請通過後，此兩位將成為大會主要的聯絡窗口。在社群議程進行時，至少要有一位協調人留在講堂，負責該時段的相關行政事宜。
溝通窗口及管道
大會窗口為議程組，任何問題可透過 program@coscup.org 聯繫。
此外議程組計畫在籌備期間安排 Open Hour，讓社群夥伴們直接上線問問題，同時若有大事項需要召集跨社群的同步會議，將會於 Open Hour 進行。針對 COSCUP 的最新動態、規劃與資訊有任何問題、想法與建議，都歡迎來 Open Hour 與我們討論。
社群攤位
各位熱血的 FLOSS 社群夥伴們，想要有招募新血、宣傳自己，或跟社員一起認親團聚瞎扯的機會嗎？COSCUP 2024 按往例將開放有限空間供 FLOSS 社群擺攤，只要按照表單提出申請，就有機會在會場獲得一席之地喔！
重要日期
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2025/02/22 社群攤位招募開始
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2025/04/05 首批社群攤位名單公佈
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2025/06/10 社群攤位招募截止
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2025/06/24 公布錄取攤位名單
參與方式與注意事項
使用規則
- 申請者須代表 FLOSS 社群，或為提倡自由開源軟體之非營利組織，
- 請在申請時填上兩位社群成員的姓名與聯絡方式，作為此社群在大會期間議程的協調人。在申請通過後，此兩位將成為大會主要的聯絡窗口。
- 請確保大會期間之任何時段，攤位至少有一人顧攤。大會期間貴重物品請自行保管，大會不負保管之責。
- 如在攤位上提供飲食、或是有音樂、影片等「會播放聲音」的情形，須先與 COSCUP 協調取得同意。
大會提供物資
- 一張桌子及兩張椅子。若申請踴躍可能與其他社群共桌。
- 至少一個 110V 電力插座（總消耗功率 550W 內），建議自行攜帶電力延長線。
溝通窗口及管道
大會窗口為議程組，任何問題可透過 program@coscup.org 聯繫。
COSCUP 2025 Call for Participation -- Now Open
The community tracks and booth applications for COSCUP 2025 are now open for submission. The deadline for community tracks is March 22, while community booths have until June 10. Don't miss the opportunity to be part of this year's event!
👉 Click here for Apply
The following sections will introduce how to host a track or booth at COSCUP.
Community Tracks
COSCUP 2025 community tracks are open for proposals, providing venues and administrative assistance for discussions, roundtables, workshops, and more on specific open-source topics.
Important Dates
- February 22, 2025 – Call for Community Opens
- March 1, 2025 – Community Recruitment Info Session
- March 22, 2025 (AoE) – Call for Community Closes
- April 5, 2025 – Announcement of COSCUP 2025 Partner Communities
- April 19, 2025 – Call for Proposals (CFP) Opens
- May 10, 2025 (AoE) – Call for Proposals (CFP) Deadline
- June 24, 2025 – Notification of Accepted and Rejected Proposals
- August 9-10, 2025 – COSCUP 2025
Collaboration Guidelines
To ensure a smooth collaboration, please read the community collaboration guidelines carefully. By applying to join, your community is considered to have agreed to these guidelines.
Available Time Slots for Sessions
Each community is generally allocated one day, approximately 3-6 hours, for their sessions. Given that COSCUP’s lecture rooms and time slots have been in high demand over the years, we strive to prevent resource waste. By applying, you commit to fully utilizing the allocated session space.
When scheduling sessions, the community is free to decide the duration of each talk and whether to include breaks. The community’s agenda coordinator must complete the session schedule within the agreed-upon deadline.
If you are unsure whether you can fill a full-day schedule with proposals, please consider co-applying with another community or indicating in your application that you would like COSCUP to help with matching. We will do our best to assist, but we cannot guarantee a match.
Agenda Management System & Joint Call for Proposals (CFP)
The event will use an agenda management system (Pretalx), and all session content must be imported into the system to appear in the official program.
By default, communities will participate in a joint CFP process. If your community has different plans, please specify them when applying.
When applying, you must provide the details of the information you wish to collect during the CFP (e.g., preferred types of proposals, any special fields, etc.). The COSCUP team will compile this information and publish the CFP announcement and submission form accordingly.
On-Site Documentation
The conference requires your community to arrange personnel to assist with on-site documentation. Your staff must ensure that the recording equipment in the lecture hall remains operational and correctly records the sessions during the event. After the event, dedicated personnel will be available to assist with video editing according to the provided guidelines.
The videos will be released under the CC BY 4.0 license. If a specific speaker requests that their session not be recorded or live-streamed, please carefully consider whether to include them in the agenda and only do so after discussing it with the conference team.
Due to limited resources and staff, the conference can only provide limited support for on-site documentation. We cannot guarantee that every speaker or session will be photographed or recorded. If this is required, the community should arrange their own personnel to assist with the photography and recording.
Coordinators & Required Staff
When applying, please provide two coordinators representing your community. Once the application is accepted, these individuals will serve as the primary points of contact with the COSCUP team.
During the community sessions, at least one coordinator must remain in the lecture hall to handle administrative matters for that time slot.
Communication Channels & Contact
The primary point of contact for all agenda-related matters is the Program Team. If you have any questions, please reach out via program@coscup.org.
Additionally, the Program Team will arrange Open Hour, where community members can join online to ask questions. You are welcome to join Open Hour to discuss any questions, ideas, or suggestions related to COSCUP’s latest updates, plans, and information.
Community Booths
Passionate FLOSS community partners, if you're looking to recruit new members, promote your initiatives, or gather with fellow members at COSCUP 2025, we're providing limited space for FLOSS community booths. Submit your application through the form for a chance to secure a spot at the event!
Important Dates
• February 22, 2025 – Call for Booth Opens
• April 5, 2025 – First Batch of Accepted Booths Announced
• June 10, 2025 – Call for Booth Closes (AoE)
• June 24, 2025 – Full List of Accepted Booths Announced
Guidelines
Usage Rules
- Applicants must represent a FLOSS community or be a nonprofit organization advocating for free and open-source software.
- When applying, please provide the names and contact details of two community members who will act as coordinators for the community during the conference. Upon approval, these two individuals will serve as the primary contact points for the event.
- Ensure that at least one person is present at the booth at all times during the conference. Valuables should be kept secure, as the event organizers are not responsible for safekeeping.
- If food or beverages are provided at the booth, or if there will be any music, videos, or other audio playback, prior approval must be obtained from COSCUP.
Provided Equipment
- Table and two chairs (booth sharing may be required if applications exceed capacity).
- At least one 110V power outlet (total power consumption within 550W). Bringing an extension cord is recommended.
Contact Information
The primary contact for the event is the program team. For any inquiries, please reach out via program@coscup.org.
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