COSCUP 2024 Call for Participation 議程軌與攤位即日起開放申請

COSCUP 2024 Call for Participation, 議程軌與攤位即日起開放申請

COSCUP 2024 的社群議程/攤位即日起開始接受申請，社群議程於 3 月 17 日截止申請，社群攤位於 6 月 3 號截止。請有興趣在今年與我們共襄盛舉的社群把握機會！

社群議程 Community Room

COSCUP 2024 社群議程提供場地與行政協助，您可以在此舉辦一整天關於特定開源議題的討論、座談、工作坊等。

特色包括：

自訂議程時長：各社群可以自己決定每段議程的時間，無論 15 分鐘、30 分鐘、45 分鐘，甚至直接開設數個小時的工作坊都可以。
自訂休息時間：各社群可以決定是否有休息時間，或是連番上陣。

What's new in COSCUP 2024

今年 COSCUP 有一些新的合作注意事項，歡迎欲報名的社群夥伴們確認，報名即視為貴社群同意今年度的合作注意事項

COSCUP 歡迎社群夥伴宣傳、分享社群在 COSCUP 的活動相關資訊，包含且不限於規劃獨立報名系統、架設宣傳活動網頁，或是使用票卷系統等，惟須請在相關管道中註明合作夥伴為 COSCUP 團隊。且秉持 COSCUP 精神，所有以 COSCUP 名義相關的活動，請避免限定會眾參與身分，若因特殊原因需限定參與身分，請與議程組聯絡與討論。
申請加入 COSUCP 的夥伴將視為同意大會 CoC準則，敬請夥伴們一同宣導大會 CoC ，為會眾創造尊重與友善的活動
更多社群合作準則，請參考本文件，報名即視為同意本文件所提到的各項注意事項

Changes in COSCUP 2024

今年 COSCUP 將基於 2023 合作模式進行調整，歡迎欲報名的社群夥伴們確認，若有任何問題或建議，歡迎聯絡 program@coscup.org

今年仍將邀請各社群自行剪輯影片，我們會提供說明文件協助。

重要日期

02/11 (日) 社群招募表單 Open !
02/25 (日) 社群議程招募說明會
03/17 (日) 社群議程截止申請
03/18 (ㄧ) 社群 open hour Start/公布錄取社群名單
03/24 (日)

prime session speaker 推薦表單 Open
社群議程提供徵稿資訊截止

03/31 (日) 公告徵稿資訊
05/09 (四)

徵稿截止
審稿開始

05/09 (四) 開放受理社群申請境外講者邀請函以及講者簽證
06/09(日)

公佈通知所有錄取及未錄取稿件
社群提供所配發時段內的完整議程表

06/16 (日) 截止受理境外講者簽證事宜
07/07 (日) 總議程表發佈
08/03~08/04 COSCUP 2024！

申請規則

議程表內容

歷年來 COSCUP 演講時間皆供不應求，因此我們不希望講堂刻意留空。申請此案代表您承諾將填滿所配發的議程時間。每段社群議程之配發時間約 3-6 小時左右，確定的時段將依據申請狀況略有調整，容後公佈。排設議程時，每段議程時間長短、是否有休息時間等，由社群自行決定。
社群議程的協調人需在6月9前以前完成議程表時間分配。
如果您沒有信心稿件能填滿全天議程，請與其他社群共同申請，或在申請書上註明希望 COSCUP 協助配對，我們會盡力而為但無法保證。

議題投稿

通過申請後，您需要在 03 月 24日前提供徵稿時所需的資訊（例如希望有哪類稿件、有沒有特殊欄位等等），COSCUP 將統整後一併發佈徵稿消息及表單。所有稿件皆須透過 COSCUP 的表單填寫（即使是您自行邀請的亦同）。

COSCUP 將盡可能為所有演講錄影，這些影片將在會後以創用 CC 姓名標示，並請個社群自行剪輯影片，我們之後會提供剪輯影片說明文件。影片完成後將以 CC BY 4.0 版公開釋出。如果特定講者要求不可錄影或直播，請謹慎考慮是否收納，並徵得 COSCUP 議程組同意後方可收入議程軌。

協調人與必備工作人員

請在申請時填上兩位社群成員的姓名與聯絡方式，作為此社群在大會期間議程的協調人。在申請通過後，此兩位將成為大會主要的聯絡窗口。在社群議程進行時，至少要有一位協調人留在講堂，負責該時段的相關行政事宜。

COSCUP 的攝影組將不擔保為每位講者拍攝照片，如有需求請社群自行派員協助拍攝；申請社群必須協助確保講廳內的錄影器材持續運作、正確錄製影片。因應無紙化愛護地球，COSCUP 大會近幾年已使用電子版議程，贊助商的廣告將會在使用者閱讀議程資訊時在旁隨機播放。

社群合作

COSCUP 希望利用更多元的溝通與合作方式，讓大家有更好的合作感受與體驗！今年調整的合作項目有：

社群 open hour：以 Online meeting 形式，利用發送 Google Meet 給個社群，讓社群夥伴們直接上線問問題，同時若有大事項需要跨社群同步的會議，將會於 open hour 進行。針對 COSCUP 的最新動態、規劃與資訊有任何問題、想法與建議，都歡迎來 open hour 與我們討論。
社群招募經驗分享：今年度將為新手 host 準備經驗教學分享會，為期半日的 workshop 中，將由議程組說明怎麼辦社群議程，並邀請有經驗的社群進行經(踩)驗(坑)分享。

同樣的，維持去年的幾項合作方案，我們今年將繼續執行

COSCUP 跨組例會直播：COSCUP 會將每一場跨組會議，利用 Google Meet 進行直播，歡迎有興趣的社群加入。
Prime Session 大人物推薦：COSCUP 2024 將持續邀請社群夥伴提名 prime session 大人物。今年執行的方向，將須先由各社群將該名重量級講者邀請到自己的軌，再推薦給議程組，作為 prime session speaker。詳情辦法將於社群議程說明會進一步公布。
Google Calendar 同步：COSCUP 2024 議程相關的重要日常，我們除了會在跨社群會議中同步外，也會設定 Google Calendar，在截止日前發布通知。

以上資訊望各位社群夥伴知悉，若有其他問題，歡迎參考參加社群夥伴說明會，或是參考往年的問答集影片。當然，也歡迎您與 program@coscup.org 聯繫！

社群攤位

各位熱血的 FLOSS 社群夥伴們，想要有招募新血、宣傳自己，或跟社員一起認親團聚瞎扯的機會嗎？COSCUP 2024 按往例將開放有限空間供 FLOSS 社群擺攤，只要按照表單提出申請，就有機會在會場獲得一席之地喔！

2/11 (日): 社群攤位招募開始
4/17 (三): 首批社群攤位名單公佈
6/3 (一) : 社群攤位招募截止
六月中: 公布完整社群攤位名單

申請規則

申請者須代表 FLOSS 社群，或為提倡自由開源軟體之非營利組織，

請在申請時填上兩位社群成員的姓名與聯絡方式，作為此社群在大會期間議程的協調人。在申請通過後，此兩位將成為大會主要的聯絡窗口。

請確保大會期間之任何時段，攤位至少有一人顧攤。大會期間貴重物品請自行保管，大會不負保管之責。

如在攤位上提供飲食、或是有音樂、影片等「會播放聲音」的情形，須先與 COSCUP 協調取得同意。
大會提供物品

一張桌子（180 x 60 cm）且配有兩張椅子，有可能與其他社群共桌。

至少一個 110V 電力插座（總消耗功率 550W 內），建議自行攜帶電力延長線。

報名成功錄取後，我們會提供更詳細的攤位規格書供大家參考。

COSCUP 2024 Call for Participation -- Now Open

The community tracks and booth applications for COSCUP 2024 are now open for submission. The deadline for community tracks is March 17th, while community booths have until June 3rd. Don't miss the opportunity to be part of this year's event!

Click here for Quick Apply

Community Tracks

COSCUP 2024 community tracks are open for proposals, providing venues and administrative assistance for discussions, roundtables, workshops, and more on specific open-source topics.

Feature include

Customized session durations: Communities can determine the duration of each session, whether it's 15, 30, 45 minutes, or even hosting workshops for several hours.

Customized break times: Communities can decide whether to include break times or present sessions continuously.

What's New in COSCUP 2024

This year, COSCUP introduces new collaboration guidelines. Interested community partners are encouraged to review and agree to these guidelines upon registration.

COSCUP welcomes community partners to promote and share information about their activities at COSCUP, including planning independent registration systems, setting up promotional event websites, or using ticketing systems. However, it is essential to mention COSCUP as the collaborating partner. Following the spirit of COSCUP, activities associated with COSCUP should avoid restricting audience participation. If limitations are necessary for specific reasons, please contact the program committee for discussion.

Partners applying to join COSCUP are required to agree with the Conference Code of Conduct (CoC). Please help promote and abide by the CoC to create a respectful and friendly event environment.

For more community collaboration guidelines, please refer to this document. All of the registered COSCUP community members are jointly liable for meeting COSCUP guidelines and requirements stated within the document.

Changes in COSCUP 2024

COSCUP 2024 adjusts its collaboration model based on the 2023 experience. Interested community partners are encouraged to review and provide feedback. For any questions or suggestions, feel free to contact program@coscup.org

This year, each community is requested to edit their own videos. Editing instructions will be provided to assist in this process.

Important Dates

02/11 (Sunday) - Community Open for Application
02/25 (Sunday) - Community Track Q&A Meeting
03/17 (Sunday) - Community Track Application Deadline
03/18 (Monday) - Community Open Hour Start / Release Accepted Community List
03/24 (Sunday)

Prime session speaker recommendation form open
Call for paper required information need to be submitted by community

03/31 (Sunday) - Call for Paper
05/09 (Thursday) - Call for Paper Deadline / Start to evaluate each submission
05/09 (Thursday) - Start to accept Visa/Invitation letter request
06/09 (Sunday) - Release Accepted Submissions / Community release program schedule
06/16 (Sunday) - Deadline to accept any Visa/Invitation letter requests
07/07 (Sunday) - Publish Program Schedule
08/03 ~ 08/04 - COSCUP 2024!

Application Rules

In the past, COSCUP speaking slots were in high demand, so deliberately leaving gaps in the schedule is discouraged. Applying for a slot signifies the commitment to fill the allocated time. Each community track is allocated approximately 6 hours, with specific time slots adjusted based on application conditions. Communities have the flexibility to decide the duration of each session, whether there are break times, etc.

Coordinators of community tracks need to finalize the schedule by Jun 9.

If there are concerns about filling the entire day's schedule, consider collaborating with other communities or specify the desire for COSCUP's assistance in pairing. While efforts will be made, there is no guarantee.

Topic Submissions

After application approval, provide the required information for CFP by March 24. (Ex .In pretalx you wish to add any column )COSCUP will consolidate and release the CFP and forms. All submissions, even those invited directly, must use COSCUP's form.

COSCUP aims to record as many sessions as possible. Videos will be released under a Creative Commons Attribution license, and communities are responsible for editing. Detailed instructions can be found in the video editing guide. If a specific speaker requests no recording or live streaming, inclusion in the track must be carefully considered and approved by the COSCUP program committee.

Coordinators and Essential Staff

Please provide the names and contact information of two community members as coordinators during the application. Once approved, they will be the main point person during the event. At least one coordinator must be present in the room during community track sessions to handle administrative matters.

COSCUP's photography team does not guarantee photos for every speaker. If needed, communities must assign members to assist with photography. Applying communities must ensure that recording equipment in the room is running and correctly recording videos. In line with the paperless initiative, COSCUP has used electronic schedules in recent years, and sponsor advertisements may play randomly as users access schedule information.

Community Collaboration

COSCUP aims to enhance communication and collaboration with diverse approaches for a better experience. Adjustments in collaboration for this year include:

Community Open Hour

We will host online meetings via google meet and will send out invitations to community hosts to invite questions. Feel free to join open hours to discuss the latest updates, planning, and information about COSCUP, or share your thoughts and suggestions.

Community Experience Sharing

We will invite previous community hosts to share their experiences and the program coordinators will explain how to organize community tracks.

Continuing from last year, the following collaboration initiatives will also be executed:

COSCUP Cross-Team Meetings Live Broadcast

COSCUP will live stream every cross-team meeting using Google Meet. Interested communities are welcome to join.

Prime Session Speaker Recommendations

COSCUP 2024 will continue to invite community partners to nominate prime session speakers. The process involves inviting the prominent speaker to the community track first and then recommending them to the program committee as a prime session speaker. Detailed instructions will be announced during the community intro meeting.

Google Calendar Sync

Important daily events related to COSCUP 2024 will be synchronized through a Google Calendar, with notifications released before the deadline.

For any other questions, attend the community intro meeting or refer to the Q&A videos from previous years. Feel free to contact program@coscup.org for further assistance.

Community Booths

Passionate FLOSS community partners, if you're looking to recruit new members, promote your initiatives, or gather with fellow members at COSCUP 2024, we're providing limited space for FLOSS community booths. Submit your application through the form for a chance to secure a spot at the event!

Feb 11 : Call For Community Booth
April 17: Release First batch Accepted Community Booth
June 3 : Deadline to apply for Community Booth
Mid June: Release Community Booth Admission List

Application Guideline

Applicants need to represent a FLOSS (Free software/open source related) community or non-profits that use or promote free software or open-source software. The booth must be manned anytime during the conference. Please ensure your goods and valuables during and prior to the conference, COSCUP is not responsible for any losses during the event.You will need to get approval from COSCUP for any vocal or sound effects playing or food provided within the exhibition areas.

Please provide the names and two contact persons for the community booth as contact window during the application. Once approved, they will be the main point person during the event. At least one person must be present in the room to handle administrative matters.

One table (180 x 60 cm), with two chairs. Tables might probably share with other communities if necessary.

At least ONE 110V AC socket (Total power consumption mustn’t exceed 550W), bring an own power strip if it is needed.

Questions? Drop us a line: program at coscup.org

Apply COSCUP 2024 NOW