Overseas Speaker Travel Expense Matching Program 海外講者旅費媒合計劃

This year, COSCUP introduces the "Overseas Speaker Travel Sponsorship" program to match sponsors with speakers. Sponsors opting for the "Overseas Speaker Travel Sponsorship" package will have the opportunity to subsidize travel expenses for speakers.

COSCUP 今年推出的「海外講者旅費贊助」方案，將替贊助商與講者媒合，若有贊助商選擇「海外講者旅費贊助」方案，將有機會替講者補貼旅費。

中文版

Ideal For

• Overseas speaker
  • An overseas speaker who has been invited to speak at COSCUP by a sponsoring company has opted for the "Overseas Speaker Travel Sponsorship" program
  • An overseas speaker who plans to participate as a speaker at COSCUP and seek sponsorship for travel expenses

About Travel Sponsorship

1. If you are an overseas speaker seeking travel sponsorship, please apply before July 5. COSCUP will seek sponsors on behalf of the speaker.
2. If sponsorship matching is unsuccessful, we regret to inform you that speaker travel sponsorship cannot be provided.
3. After successfully approving the speaker travel sponsorship application and receiving the required documents from the speaker, payment will be made to the speaker within 2 months following the end of the COSCUP event.

Travel Sponsorship Amounts

• Different sponsorship amounts are depending on the speaker's location:
  • China, Hong Kong and Macao: USD 535 / per person
  • Oceania and Asia (excluding China, Hong Kong and Macao): USD 1,070 / per person
  • Africa: USD 1,600 / per person
  • Europe and North America: USD 2,140 / per person
  • Central and South America: USD 2,495 / per person

Travel Sponsorship Documents

• Round-trip Airfare (Not a single one can be omitted)

  • 1. Boarding pass
  • 2. Flight ticket receipt

• Accommodation (Not a single one can be omitted)

  • 1. Receipts from accommodation online platforms or Taiwan receipts of the hotel
  • 2. Proof of accommodation (You can ask the hotel to issue it)

Reimbursement Procedure and Important Dates

• March 31 ~ May 9: Submit COSCUP Call for Paper
• June 9: Pass the COSCUP Call for Paper review. Confirm that you will physically join COSCUP.
• June 14 ~ July 5: Apply for the travel sponsorship program for overseas speakers. Please choose the currency and write down your remittance information when applying. You cannot change the information after July 19.
• July 10: Overseas speaker travel sponsorship approved.
• August 3 ~ August 4: Please visit the COSCUP Sponsorship Booth on the day of the event to submit your receipts. Failure to submit or missing receipts may result in the inability to pay.
• August 7 ~ October 4: We will transfer the payment to you within 2 months following the end of the COSCUP event.

Travel Sponsorship Payment Notes

1. Due to international transfers, speakers may need to pay some of the transfer fees. As a result, the received amount may not match the applied sum. We apologize for any inconvenience this may cause.
2. Speakers will be responsible for covering these fees themselves if they provide incorrect account information, resulting in multiple transaction fees associated with payment.
3. Suppose a speaker cannot attend due to uncontrollable circumstances such as war, weather conditions, or unforeseen accidents. In that case, COSCUP will determine the sponsorship funds to compensate for non-refundable ticket losses by case. Any remaining funds will be transferred to COSCUP.

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中文版

適用對象

• 海外講者
  1. 已受贊助商邀請來 COSCUP 演講，及該贊助商選購講者旅費補助方案。
  2. 預計參加 COSCUP 演講，想徵求贊助旅費。

說明

• 若為對象 2, COSCUP 將代講者尋求贊助商。
• 若贊助商與講者媒合失敗，恕無法提供講者補助。
• 講者旅遊贊助申請成功後將於 COSCUP 活動結束後 2 個月內出款。
• 此補助以機票與住宿為主。僅接受以下核銷單據，其他單據恕不受理：
  • 機票單據：登機證與機票收據（缺一不可）。
  • 住宿單據：
    • 住宿線上平臺的收據，或是旅店的統一發票
    • 住宿證明（可請旅店開立證明）
    • 上述兩項缺一不可
• 依所在地的不同，有不同的贊助金額上限：
  • 港中澳：NTD 15,000 （USD 535） / 位
  • 大洋洲與亞洲（港中澳以外）：NTD 30,000 （USD 1,070） / 位
  • 非洲：NTD 45,000 (USD 1,600)/位
  • 歐洲與北美：NTD 60,000 （USD 2,140） / 位
  • 中南美洲：NTD 82,500 （USD 2,945） / 位
• 補助金額取款方式：
  • 活動後轉帳提供
  • 幣別確認
    • 申請表請款金額須勾選幣別及填入匯款資訊，且 2024/7/19 後無法更改
  • 提供單據
    - 活動當天，找贊助組繳交單據。
    - 若無單據則無法完成請款。
    - 匯款作業會在 2 個月內完成。
    - 因跨國匯款，講者需吸收部分轉賬手續費，因此收款金可能不為申請金額，請見諒。
    - 若講者提供錯誤帳號資訊，造成支付款項衍生的各種手續費須由講者自行負擔。
• 若講者因戰亂、天氣、意外事故等不可抗力因素，最終未能前來。大會將視情況決定贊助金是否用於補助講者無法退票損失，剩餘費用將轉至 COSCUP。

補助流程

1. 參與 COSCUP Call for paper
2. 通過 COSCUP 審稿，並確認會前來參加 COSCUP
3. 2024/6/14~2024/7/5 填寫表單：申請海外講者旅費補助。
4. 海外講者旅費補助審核結果通知
5. 活動當天找贊助組繳交單據

重要時程

• 申請時間：2024/6/14 ~ 2024/7/5
• 審核結果通知：2024/7/10
• 領款日期：2024/8/3 ~ 2024/8/4
• 匯款出款日期：2024/8/7 ~ 2024/8/14

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